Calendar Enhancements - Farcaster's Event Attendance: Email Add-On

This modification is an enhancement for the "Farcaster's Event Attendance" modification. After you install this modification, you will be able to configure various notification and reminder messages to members who RSVP'd for events on your calendar. For instance, you could configure a message to be sent to a member who RSVP'd "Maybe" to prompt him to update his RSVP status a few days before the event started. You could configure an additional notification to be sent to members who RSVP'd "Yes" to remind them of the event one day, one week, or at any point before the event occurs.

Prerequisites:
Farcaster's Event Attendance 1.1.0 (or newer)

Installation
- 1 file upload
- 1 XML upload

1. Upload the file rsvp_notify.php to your forums includes\cron directory.
2. Use the Product Manager to import the product file product-rah_rsvp_email_1_0_0.xml.xml
3. Modify the RSVP email notification options as needed under "Farcaster's Event Attendance" in the options menu.
4. Modify the schedule of the "Send RSVP notifications" job as needed. By default, it is set to run at midnight each day.

Default Notifications
When you first install the product, it is configured to:

• Send an email to users who RSVP'd "Maybe" at 5 days before the event, and then again at 1 day before the event. The email template used will produce a letter like the following, with the subject line of "RSVP Status: [Event Title]":

  • Dear [username],
    
    An event you were interested in at [Board Name] is scheduled to begin soon. You previously RSVP'd "Maybe." If you will be able to attend, please take a moment to update your RSVP status. Attached below are the details of the event.
    
    Event: [Event Title]
    Scheduled Start Date: [Date of Event w/o Time] (# Days)
    ================================================== =========
    [Event Description]
    ================================================== =========
    
    To update your RSVP status or to view this event, visit: [Link to Event]
    
    All the best,
    
    [Board Name]

• Send an email to users who RSVP'd Yes at 5 days before the event with the subject line of "Reminder: [Event Title]" and the following letter:

  • Dear [username],
    
    This is a reminder that an event you RSVP'd for will be coming up within the next 5 days. If you are no longer able to attend, please update your RSVP status. Otherwise, we look forward to seeing you there!
    
    Event: [Event Title]
    Scheduled Start Date: [Date of Event w/o Time] (# Days)
    ================================================== =========
    [Event Description]
    ================================================== =========
    
    To update your RSVP status or to view this event, visit: [Link to Event]
    
    All the best,
    
    [Board Name]

• Send an email to users who RSVP'd Yes at 1 day before the event with the subject line of "Reminder: [Event Title]" and the following letter:

  • Dear [username],
    
    This is a reminder that an event you RSVP'd for is scheduled to begin soon. If you are no longer able to attend, please update your RSVP status. Otherwise, we look forward to seeing you there!
    
    Event: [Event Title]
    Scheduled Start Date: [Date of Event w/o Time] (# Days)
    ================================================== =========
    [Event Description]
    ================================================== =========
    
    To update your RSVP status or to view this event, visit: [Link to Event]
    
    All the best,
    
    [Board Name]

Revision Log
1.0.0 - Initial Release

Further documentation available in first post.

[Farcaster]

I can definitely add it as an option to "Respect Admin-Email opt-out." In a fashion, this works much like a reminder does, which is sent from the system and not from an admin. On my board at least, I want it to send out regardless, but I can understand where you're coming from and it's not very hard to add in, so you can expect it in the first revision.

[Ted S]

Thanks!

[Locutus2999]

Great mod. Will make the event system even better.

It would be great if you could email members whenever a new event is posted. Maybe a custom profile field for "Notify me of new events"

[Farcaster]

Locutus2999,

That's on my list of things to do, but I'm going to make it seperate from the RSVP system, since you may want it to run on calendars or for events that are not using the RSVP modification.

[ricker]

Thank you for the great hack!! I've already noticed an improvement on my roll calls - much less "maybe's" and people showing up for events when they said they would.

Is there any support for $customfields? I have an extensive list of them set up, and it would be great if they could be included in the email.

Thanks again!

[Farcaster]

Thanks! I'm glad you like it.

Currently, it does not use custom fields. But that is a great idea for a future addition. I'll see what I can do. Thanks for the suggestion.

[evotion]

I have about 40 signups for an event and I wish to contact them ALL to give them some extra information...

How do you send a one-off bespoke email to all the RSVP 'Yes' members in one shot ??

I was just wondering if there was a quick way. it would save me time copying and pasting their username and doing a multiple PM...

Thanks!

[Farcaster]

Originally Posted by evotion

How do you send a one-off bespoke email to all the RSVP 'Yes' members in one shot ??

That is not currently a feature, I'm afraid. You'd have to do it manually.

[jgommel]

Is this mod compatible with your recent release of "Farcaster's Event Attendance" version 1.2.0? Just checking because I saw the post regarding "Farcaster’s Event Attendance & vB Event Forums Integration" version 1.0.1 is not compatible yet.

Thanks!

[Farcaster]

Yes, it is compatible. There are no version issues with this mod and version 1.2.0.