Private MMO Game Site

[The Guy]

Hello friends,

I am running vBulletin 3.8.7 PL3 and its a private site about MMO players where they can meet, greet, and share experiences as well as strategies, etc.

http://forum.guildforums.net/

I was wanting some advice if you may share of it.

First of all, I have a three step process of getting an account on the board since its private:

1. Register;
2. Follow unique activation link from your inbox;
3. Put into An Awaiting Activation Group and required appeal thread for approval.

My fear is the third step that may confuse people. Basically they are given a specific forum to start a thread and they need to fill out a format I designated to them them so they can get approved by the administration staff.
Also the reasoning why I am also doing this is to completely stop spam bots in dead tracks before they can post any explicit or bad material on my site.


Secondly, the theme seems a little gotty, the logo I made myself, the background is changed to a wallpaper from Guild Wars 2.

Finally, if there is any advice or anything, please be sure to share, I appreciate it!

Thanks!