[Freesteyelz]

If it's for data records I'll probably make a couple of additions to the Privacy Policy (keep in mind that this is only a quick rough draft):

(Your site) will retain any e-mail address you provide for ("______" <-- enter value here OR "in perpetuity"). (Your site) keeps such records to help us identify fraudulant or spamming accounts. Only site adiministrators have access to the personally identifiable information stored. (Your site) administrators are required with adhering to our Privacy Policy. Any administrator who violates our Privacy Policy will be immediately terminated and may face criminal prosecution for his/her actions.

You may also add: 1) A section where members can opt in or out, meaning that if they wish their stored personal information to be deleted they can (since they do not have access to it). 2) If you have any questions or concerns regarding our Privacy Policy contact us at (_______).

While I did not add the above into my Privacy Policy (I may) you are welcome to look at mine here to help you. I wrote all of the policies on the site so if you have any questions let me know.